Leave Application Format Samples & Tips

Leave Application Format Samples & Tips

Leave application letter is one of the very common types of formal letters that one writes to his or her high authority for their absence from work for a specific time. One should write this letter to his or her high authority in advance with valid reason and leave application format.

Casual Leave Application Format Samples & Tips

At the time of request for leave, some of us may face many difficulties and the reason behind this, they do not know the format of Leave Request Letter. But nowadays so many Letter Format for Leave available online by which one can easily request for a leave. By using these Leave Request Letter Formats one can save their valuable time without missing any important details.

Method of Writing Application for Leave

Sometimes because of personal reasons we have to take leave from office or school. For that, you have to write to your high authority for your leave with an appropriate reason for leave. When you are at the workplace, it is compulsory to write Leave Application when planning a vacation with your friends or family.

In the case of medical circumstances, you have to write Sick Leave Application for your school or office that is equally important. You should write a leave application properly so that your boss understands your situation and make things easy for you and your colleagues. Not only at your work but at your school, you have to write a Sick Leave Letter or other leave application to your class teacher or principal.

Writing a Leave Request Letter is not so hard, by following some simple Leave application Format, one can easily write a letter to his or her high authority. But before start writing let’s have a look at writing tips for leave letter.

Important Tips for Leave Letter

  • Make sure you should not make any grammatical errors in the leave letter.
  • Your letter should be brief and to the point.
  • You must mention the reason for leave with time.
  • Your tone of the letter should be formal.
  • Use the Appeal to leave sincerely and genuinely.

Things You Must Include while Writing a Leave Application

  • Greeting
  • Subject
  • Reason for your Leave
  • The time duration of your leave with a date
  • Contact details

Leave Request Letter Template

Your Name

Address

City with Zip Code

Your Phone Number

Date _______

Supervisor’s Name

Position

Company

Address

City, Zip Code

Respected Sir/ Ma’am,

I am requesting you to give me 15 days’ leave and visit my sick son if you granted my leave. I would like to leave from 15th March to 30th March.

I have completed most of my work assigned to me with one remaining task, which I already assign to my assistant because he is experienced just as I am in his team in the reaming project.

Thanks for your consideration.

Sincerely,

Your Name and Sign

Email Letter Format Leave

Respected Sir/ Madam,

Body of Letter

Paragraph 1:

In this paragraph, you need to mention your leave with the number of days and valid reasons. You should give all the details in brief and make sure you do not write a too-long paragraph.

Paragraph 2:

In this section, you need to tell your high authority about your present tasks with its status. If any of your tasks are not completed then you may assign this task to your colleagues who are capable to do this task.

Paragraph 3:

In the last paragraph, thanks to your high authority for considering your leave. In this section, you mention your contact number in case of any emergency.

Closure:

Yours Faithfully,

Your Name

Your Sign

Sample of Leave Request Letter Template

From,

Joseph,

Manager,

Unitech InfoTech

Putney, London.

Date:

To.

Mr. Marc,

Personnel Manager,

Unitech Info Tech

Putney, London

Subject: Requesting Leave

Respected Sir,

This brought to your kind attention that I need to go to my native place for two weeks for the documentation of our new house. I got a call from my father yesterday regarding this and he told me to come as soon as possible. Because of this, I would be leaving tomorrow evening and will be returned on 14th May after completing all the formalities.

I have handed over my remaining task to one of my team members Mr. Peter, who will manage all the things perfectly without any mistake in my absence.

I would be very thankful to you if granted my leave application for two weeks.

Thanking You,

Yours faithfully,

Joseph.

School Leave Letter Template

This leave letter will be written to your schoolteacher or principal to grant you leave for a specific time and reason.

Generally, this letter written by parents with valid reason and duration of leave to the class teacher for their kid’s absence.

Format of Leave Letter for School

From                                                                                                                                Date: _______________

Student Name : ____________________

Class                 : ____________________

Parent’s Name : ____________________

Address            : ____________________

______________________________

______________________________

To,

The Principal

School Name

Address

Subject: _____________________

Respected Sir/ Madam,

My son could not attend the school (from date to to-date) ______________ because of the (reason) __________________. So, please grant my son’s leave for above mention time duration.

Yours Faithfully,

Name & Signature.

One-Day Leave Application Format for School

From                                                                                                                                Date: _______________
Student Name

Roll Number

Class & Division

Parent Name

Address

To

The Principal/Class Teacher,

School Name

Address

Subject: Application for One-Day Leave

Respected Sir/Ma’am,

I am studying in the class at ___ in your school. I want a one-day leave to visit my grandmother at her place because of some urgent piece of work. So, I am not attending tomorrow’s class. Therefore, kindly granted my leave for one day.

Yours Faithfully,

Name

Class and Division

Roll Number

Marriage Leave Application Format for Student

From                                                                                                                                Date: _______________

Student NameRoll Number

Class & Division

Parent Name

Address

To

The Principal/Class Teacher,

School NameAddress

Subject: Leave Letter for Marriage

Respected Sir/Ma’am,

My son/daughter is in (class & Division) ________ in your school. Next week because of my niece’s marriage, he/she wants a one week leave and attend the marriage. Because of this reason, he/she is not attending class from [start date] to [end date]. So, kindly granted my leave application for [number of days] so that we can attend our family function.

Thanks & Regards,

Yours Faithfully,

Name & Signature

Leave Letter for Marriage Function

One who gets married and wants to inform that about his/her leave for marriage to their boss writes this letter. This letter is highly formal and written with care. After writing this letter, you need you to take a hard copy of the Marriage Leave Letter.

When you send an email for marriage leave then it must be necessary that you should address the right person. While writing this letter you need to be very careful about tone and certain things. Therefore, below we mentioned some of the very important tips that might be helpful while writing Marriage Leave Application and leave application format.

Writing Tips for Marriage Leave Application

  • First, mention your wedding date to the right person and invite him to your wedding
  • Specify the dates on which you will not there in the office.
  • Your writing tone should be polite
  • Mention about your pending tasks
  • Make sure there should not be any grammatical errors.

Marriage Leave Application Format

From,

—————-

—————–

Date: ____________

To,

—————

—————

—————

Subject:

Respected Sir/Madam,

I would like to invite you to attend my marriage on (Date) ________. I am so much excited about the same and will send you a formal invitation in a few days. The reason behind writing this letter is that I would like to take leaves from _______ to _________for some remaining arrangements for my wedding.

I already submitted my reports to my team leader with the completion of all tasks. I hope you grant my leave for the above-mentioned dates.

Thanks & Regards,

Yours Faithfully,

Name & Sign

Sample of Leave Letter for Marriage Function

From,

Joseph Smith

Project Manager

ABC Group of Company

Putney, London

Date: ____________

To,

Mr. John Henry

Project Team Leader

ABC Group of Company

Putney, London

Subject: Application for Marriage Leave

Dear John,

I would like to invite you to attend my marriage on 30th May. I am so much excited about the same and I will send you a formal invitation in a few days. The reason behind writing this letter is that I would like to take leaves from 28th May to 15th June for my wedding and honeymoon.

I already submitted my reports to my team leader with the completion of all tasks. I hope you grant my leave for the above-mentioned dates.

Thanks & Regards,

Yours Faithfully,

Joseph Smith.

Medical Leave Letter Template

A medical leave application is the same as a marriage leave letter. This letter was written formally to his/ her high authority for a medical with a doctor note. By doing this, one can establish a clear and professional approach with their employee. If an employee does not plan to return to work then he or she should write a resignation letter and need not ask for medical leave.

Generally when employees do not go at work or take a break from their work they use medical leave which is good excuses to miss work. When employees used this excuse then boss does not ask any questions to them and grant their leave without any query.

Reasons for Medical Leave

  • In case of an accident
  • Surgery
  • Spouse or child medical needs
  • Serious illness
  • Chronic condition

Writing Tips for Medical Leave Letter

  • First formal request
  • Reason for leave
  • Time duration with date
  • Doctor’s letter

Doctors Note Template

From,

____________

____________

Date:

To,

____________

____________

____________

Subject: Medical Leave Absence Request Letter

Respected Sir/Madam,

I am writing this formal medical leave letter because of my serious health illness that I have been diagnosed with. Because of this health issue, my physician recommended rest. So, I will be not available at work for (number of days). I will attach my medical certificate with all necessary reports to verify the need for leave.

My team member Mr. Brown will take the responsibility to handle my clients and I will be available on phone or email. So, in case of urgency, you can make a call on 111-555-4567 or mail at abc@gmail.com

Please kindly granted my medical leave and let me if any additional details you need to proceed with this application. I appreciate your support in this important matter.

Thanks & Regards,

Yours Sincerely,

Name & Sign

Sample Letter of Employee Medical Leave Request

From,

Jenifer Gibson

1416 Action Street,

Putney, London

Date:

To,

Smith Elton

HR Executive,

ABC Company,

2600 Flake Street,

Putney, London

Subject: Medical Leave Request Letter

Dear Mr. Smith,

I am writing this formal medical leave letter because of medical reasons. I will be having a hysterectomy on 6th Jan and I will not be able to work for 90 days. I plan to return to work on a date if this goes well. So, I will be not available at work for (number of days).

I attached a letter from my surgeon that states the need for surgery and the date of surgery. If you need any other medical document to proceed with this application then I will be happy to give you.

My team member Mr. Brown will take the responsibility to handle my clients and I will be available on phone or email. So, in case of urgency, you can make a call on 111-555-4567 or mail at abc@gmail.com

Please kindly granted my medical leave and let me if any additional details you need to proceed with this application. I appreciate your support in this important matter.

Thanks & Regards,

Yours Sincerely,

Jenifer Gibson

Sick Leave Letter Sample

From,

John Lynch,

1328 Retreat Avenue,

London.

Date:

To,

Peter Johnson,

111 Marietta Street,

London.

Subject: Sick Leave Application

Dear Mr. Peter,

I am writing this formal letter to inform you that I will want to leave for 20 days. Recently I have gone for a blood examination because of routine fever. My blood sample states that I have jaundice. My MD suggested me to take complete bed rest for 2 weeks. So, I am writing this letter to allow me to leave for two weeks kindly. I also attach my medical report for your reference.

For two weeks, I hand over my all responsibilities to Mr. Smith and complete my remaining project. Since now, everything is clear from my side. So, I request you to grant my leave for 2 weeks.

Thanks,

Yours Faithfully,

John.

Hence, you should use any of the above-mentioned Leave application Format for your leave. By using any of the above templates for leave, one can easily write their leave application without any error to his/her high authority or superior.

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